Automating Welcome Emails and Student Management with Google Apps Script
Project Overview
This project involved developing a Google Apps Script solution to automate welcome email notifications for students enrolled in courses and manage their enrollment data in Google Sheets.
Key Deliverables
1. Automation with Google Apps Script
Created a script to automatically send welcome emails to students upon their enrollment in specific courses.
Implemented a retry mechanism with exponential backoff to handle API request failures efficiently.
2. Integration with Google Sheets
Linked the Google Apps Script to a Google Sheet for real-time data management.
The sheet contained columns for Full Name, Email, Student-Course Key, Course Name, and Message Status to track email delivery.
3. Error Handling and Logging
Implemented detailed logging to track API call results and manage errors effectively.
Added conditions to prevent duplicate entries and ensure unique records for each student-course combination.
4. Scalability and Reusability
Designed the script to handle multiple courses and student records, ensuring it could scale with additional data.
The modular code structure allowed easy customization and reuse for similar automation tasks.
Challenges & Solutions
Challenge: Ensuring reliable API communication for high-volume email sending.
Solution: Integrated an exponential backoff mechanism to retry failed API calls, minimizing errors during high-load conditions.
Challenge: Preventing duplicate data entries in Google Sheets.
Solution: Used conditional checks to verify the uniqueness of each student-course combination before adding data to the sheet.
Impact
Streamlined the process of sending welcome emails, reducing manual effort and ensuring timely communication with students.
Improved data accuracy and management by maintaining a centralized, real-time enrollment sheet.
Enhanced scalability for handling larger student bases and multiple courses efficiently.
Tools & Technologies Used
Google Apps Script
Google Sheets
Classroom API Integration
This project highlights expertise in automation and workflow optimization, delivering a reliable and scalable solution for education management systems.
